Work safely and efficiently with qualifications

Safe, simple and well-organised planning

Working safe and practical

Safety and good organisation start with staff who have the right qualifications. Whether you work with a fixed team, freelancers or seasonal workers, it’s important to know exactly who is allowed to perform which tasks. Especially during busy periods, it can be tricky to keep track. Who’s qualified to give instructions? Who can lead a group? You could manage this in Excel, but there’s a smarter and more efficient way.

Have always insight into qualifications with Recras

In Recras, you can easily create qualifications and link them to your staff. For example:

  • Instructor

  • Group leader

  • Hospitality

  • Front desk

You get a clear overview of who is qualified for what and where they can be scheduled. For each product and location, you can define exactly which qualifications are required. This helps you avoid mistakes and save time.

Smart staff scheduling

By setting up qualifications properly in Recras, scheduling your staff becomes much easier and more reliable. Recras supports you during the planning process and helps prevent unqualified employees from being assigned to the wrong activities. You stay in control of your schedule and can be confident that qualified staff are always in the right place at the right time. That brings peace of mind, for both the planner and the team.

Everything managed in one place

No more separate Excel sheets or scattered documents. In Recras, you work from one clear overview that brings everything together: staff, qualifications, available equipment and capacity. This makes planning clear and efficient, even during the busiest periods.

Climbing parks

Take a climbing park, for example. Safety and clear role assignments are essential. An instructor must be able to give proper safety briefings, a group leader needs to guide participants safely, and a rescuer must act quickly and effectively in case of an incident. In such an environment, it’s crucial to know exactly who is qualified for which role and who holds the right certifications. Recras helps you keep track of all this in a simple and clear way.

Implementing qualifications in Recras

1. Choose your planning strategy
Decide whether you want to plan per booking, per location, or use a combination of both.

2. Determine which qualifications are needed
Think of roles like activity supervisor, front desk tasks, training, or internal roles.

3. Create the qualifications
Add them in Recras under Qualifications (Settings > Staff > Qualifications).

4. Set the planning strategy per product
Specify for each product how you plan and which qualifications are required.

5. Assign qualifications to locations
Make sure each location is linked to the correct qualification(s).

6. Link qualifications to staff members
Assign the right qualifications to each employee and mark them as eligible for scheduling.

7. Check your staff planning settings
Review your settings carefully to make sure everything is set up correctly.

Want to know more?

Curious how you can apply this in your organisation? Get in touch with us or explore what Recras can do in our demo environment. Click here to request the password. Want to learn more about staff planning? Take a look at this page.