Management system for meeting venues
From meetings to events, with the option for visitors to easily add extras such as lunch to their booking. Recras brings structure to reservations, keeps rooms, time slots and capacity under control and ensures a smooth daily operation, even when multiple groups are on site at the same time.
A combination of bookings and operations
Recras combines booking management and business operations, creating a series of automated processes. This includes customer contact, invoicing, and staff scheduling. Recras takes a significant number of recurring tasks off your hands by standardizing these processes. You’ll notice an improvement in the management of your bookings, a clearer overview of your administration, and more efficient staff and resource planning. The result is a streamlined organization.
Keep track of every reservation
When reservation information is stored in different places, it becomes hard to keep bookings organized. This leads to confusion within your organization and negatively impacts the experience for your customers. With Recras, you stay on top of every reservation, customer interaction and outstanding task with suppliers. From a single dashboard, you can easily track the progress of each booking.
Give every customer personal attention
It’s important to give each customer the attention they deserve. A good experience ensures that customers return. With Recras’ reservation system, you can easily set up a booking process that provides customers with automated, warm, and personal customer contact. You can respond in no time and instantly confirm bookings along with the relevant information. All communication related to a booking is gathered in one place, giving your team immediate insight into the tasks that are important for them to carry out.
Optimize customer contact and increase bookings
When you have to use multiple programs to confirm a booking, you often waste time searching for information. Additionally, tasks like manually entering data can quickly become time-consuming and create more room for errors. Make booking management easier and let Recras’ management software take the work off your hands with powerful features. Automate the sending of necessary information when confirming bookings and send tasks to suppliers.
The Recras booking system
With Recras’ reservation system, you can effortlessly manage meeting rooms, workshops, and group arrangements. Recras ensures that reservations are only accepted up to the maximum capacity, always based on the most up-to-date availability.
The reservation system can be easily integrated into your website. Below is a working example of what the booking module looks like for your customers. Feel free to give it a try and make a reservation. Want to see how the system processes this reservation? Request a demo password to log in and explore everything yourself.
Rest and overview in your organisation
On busy days, your recreation business can be a hectic affair, so you might overlook tasks. Recras’ management system ensures that all open actions are transparent. This is done on the homepage of your Recras environment, using the blue buttons. These notifications keep you informed of unread e-mails, open requests, expired quotations, expired invoices and personnel services yet to be processed.
When you clear all notifications daily, you know that you have done all administrative tasks -from customer contact to personnel management-. When your operations are in order, you will have more peace and overview in your organisation.”
“Recras is complete and as simple as possible”
Where UP Events was previously known for team-building activities and escape rooms on location, it settled at a permanent event venue in Amsterdam about 6 to 7 years ago. “We are still the specialist in team-building activities, but also in corporate parties, relationship events, team outings, company outings, corporate festivals, and we are the meeting venue of Amsterdam.” Daniël: “At trade shows, I’ve seen multiple providers of other management software, and I’ve also been approached by some. But so far, I haven’t seen any other company that offers the complete package. There’s always something essential missing for us. No, I see no reason to switch. It’s complete and as simple as possible. That’s all you need.”
Benefits of a management system
√ Give customers quick answers to their requests
Send personal and tailor-made offers at lightning speed. In your own house style with attachments such as general terms and conditions and directions.
√ Manage booking information and communication in one place
Customer details, booking information and correspondence are stored on the same page. This maintains a fluid transfer of information throughout your organisation.
√ Prevent overbooking with a real-time booking system
Effortlessly offer online meeting rooms, workshops, and group arrangements. Recras ensures that start times are only offered up to the maximum capacity.
√ Assign new staff services quickly and easily
Simplify your personnel management. Scheduling, time recording, communication and overview of hours worked are all available to everyone. All staff can log in themselves and see their work schedule.
√ Company statistics at your fingertips
Keep track of your business results. Among other things, gain insight into turnover figures per product, average turnover per customer, visitor numbers, total personnel costs and purchase costs. All the information in Recras can also be extracted using statistics.
√ Online in 5 steps
Enter your products and packages, add start times and the required material, link your bank details with our payment service provider, create a communication workflow to track reservations and integrate the Recras booking system on your website.
Recras helps you stay organised
Automate your bookings and keep full control of your business
info@recras.com
+31(0)50-211 2222