E-invoicing via Peppol

Peppol: securely sending and receiving invoices

You may have already heard about Peppol. Peppol is a European network that allows businesses and governments to securely and easily send and receive electronic invoices. It replaces traditional PDF or paper invoices and ensures that your invoices are delivered directly into your customer’s accounting system.

Mandatory e-invoicing in Belgium

Starting in 2026, e-invoicing will become mandatory for B2B transactions in Belgium. Companies will be required to send and receive invoices in a structured electronic format. PDF and paper invoices will no longer be valid for B2B transactions from that point on. Other EU countries are preparing similar legislation, making Peppol the standard for business e-invoicing across Europe.

In the Netherlands, e-invoicing is currently only mandatory for suppliers to the government. For B2B companies, discussions are ongoing about introducing this requirement in the future, possibly around 2030, in line with EU plans. In Germany, e-invoicing is already mandatory for invoices to the government, and B2B requirements are expected to follow in the coming years.

That’s why it’s important that e-invoicing is already available in Recras: starting now for Belgium, and in preparation for other countries likely to follow the same path.

Doing business with Belgian companies?

Even if your business is based outside Belgium, you’ll need to be able to send invoices through Peppol when working with Belgian companies. Without e-invoicing, your invoice may be rejected, delayed, or not processed in your client’s accounting system.

The benefits of Peppol

• You can be sure your invoice is delivered.

• Customers receive invoices directly in their own accounting system.

• Your invoices are more secure and less vulnerable to fraud.

Peppol ID

A Peppol ID is the unique address that identifies your company within the Peppol network. You can obtain a Peppol ID through a Peppol Access Point provider, an authorized organization that connects your business to the Peppol network.

Setting up Peppol in Recras

Setting up Peppol in Recras is simple and takes three steps:

1. Activate Peppol in the company settings.
   Enter your company details, such as address, Chamber of Commerce number, VAT number, and IBAN. The verification of this information is handled via Mollie.

2. Add the Peppol ID to the customer.
   The customer can provide this ID themselves, or you can look it up in Recras.

3. Send invoices automatically via Peppol.
   Instead of the original PDF invoice, the customer receives an email notifying them that the invoice was sent via Peppol. You can set up and customize this email to match your own style.

Ready for the next step

In Recras, you can easily set up Peppol and be fully prepared for the future.